Property Lease Administrator

Company Overview

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live.  Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.   
We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

Who Is UGL Regional Linx?

UGLRL is a wholly owned subsidiary of UGL. We are headquartered in Orange, NSW and operate several regional depots throughout the state. 
UGLRL is committed to creating and maintaining job opportunities for people in regional and rural communities. More than 90% of our UGLRL workforce is located along the CRN. Our workforce understands what it means to be regional and is committed to the needs of our customers, passengers and communities.

The CRN – Country Regional Network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney to many of the State’s important regional centres.

UGLRL is proud to be entrusted with the operations and maintenance of this important piece of rail infrastructure.

Job Purpose

Providing lease administration support to the Property team. Enhancing service quality and standards within a framework of customer service and cost effectiveness

Key Responsibilities

Communicating across all functional groups within Property to ensure the smooth functioning of the teams and the mitigation of risks arising from lack of information 
Provide lease and tenancy management services in accordance with agreed KPI’s and Service Levels
Provide assistance in updating and training property documented procedures. 
Enhancing service quality and standards, and developing efficient service offerings in respect of lease management 
Establishing and maintaining master property register and lease/licence/tenancies management database 
Organising and maintaining documents in the clients electronic filing system 
Protecting sensitive property information and ensuring the team adheres to security, compliance, legislative requirements 
Provide assistance to Property Coordinators with compiling information to process briefing notes
Manage Property enquiries via email / phone calls

Qualifications

Certificate Business Administration 
2 years’ experience in a Real Estate or Contract Administration process environment
Ability to utilise Microsoft Office Suite (including Visio, Excel and MS Project) and record management systems to produce reports and record information to required standards.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

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