Administration & Finance Officer – Venues and Catering (Casual)

Venues and Catering | UniSC Sunshine Coast, Sippy DownsLevel 4 - $50.41 per hour plus 12% employer superannuationCasual appointment
The OpportunityThe Venues & Catering team within CD&S manage the food outlets at the UniSC Sunshine Coast campus. Venues and Catering also provide function and event management and catering services and liaise with other UniSC campuses to ensure consistency in event planning and delivery. This role provides broad administrative, client service and financial support to the Venues and Catering team, ensuring efficient daily operations, high-quality client engagement and accurate financial processing.This is a casual opportunity offering approximately 20-25 hours per week, with flexibility to work weekday, weekend and occasional out-of-hours shifts in line with business requirements.You willrespond to enquiries and manage Venues & Catering inboxes, ensuring timely & professional responses;liaise with clients through face-to-face interaction, site visits, on-site inductions and detailed event follow-up;manage room allocations for venue hire, events and external examinations across campus;communicate daily event updates and changes to the team and key stakeholders;undertake daily financial processing including raising accounts receivable invoices, distributing accounts payable invoices and managing creditor and debtor follow-up;collate daily sales information, produce internal reports and prepare monthly journal requests using POS systems and spreadsheets;maintain and utilise back-of-house POS systems, including sales reporting, stock entry and account control functions;assist with marketing and communication updates for Venues & Catering, including social media, in-house advertising and on-campus promotions during key events such as Orientation, Connect Week and Open Day; andprovide general administrative support to the Venues and Catering team as required.
About youYou will bring excellent customer service, communication and organisational skills, along with the ability to balance administrative, event and financial responsibilities. You thrive in a fast-paced environment, demonstrate strong attention to detail, and are comfortable working both independently and collaboratively.You will possess:demonstrated experience in administration and/or financial processing, ideally within venues, events, hospitality or a similar setting;strong attention to detail and the ability to follow procedures consistently;exceptional customer service focus with professional personal presentation;demonstrated proficiency in MS Office and the ability to learn and use various technical systems (e.g. financial and POS systems);ability to prioritise tasks, meet deadlines and manage competing demands;studies in business, finance, administration or event management, or equivalent experience, will be highly regarded;ability to assist with room setup and some manual handling as required; andpossession of a Queensland C Class Manual Driver’s Licence (essential, as the role requires driving UniSC vehicles).
UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences. We value achievement relative to opportunity and encourage your commentary on your achievements in this context. For additional support during the application process, please contact us at unisc-careers@usc.edu.au or call +61 7 5430 2830. UniSC values a diverse and talented workforce and invites applications from candidates who already have legal work rights in Australia.All applications must be lodged through the Careers at UniSC website.UniSC does not accept unsolicited applications. For agency inquiries, contact unisc-careers@usc.edu.auApplications for this position close midnight, Sunday 13 September 2026. Your completed application must include:a resume, noting your application will be reviewed in alignment to the specified Selection Criteria as outlined within the advertisement.
We will be reviewing applications and contacting suitable candidates throughout the duration of this advertisement. We strongly encourage you to submit your interest as soon as possible.Further information regarding how to prepare your application is available on our website: Join our teamWe would love the opportunity to get to know you better, but we know it works both ways. To get to know a little more about us, visit us at: Welcome to UniSC and LinkedIn LifeHave questions or want to know more? For a confidential discussion, please contact:Ursula Dodds
Venues and Catering Manager
Email: udodds@usc.edu.auDiscover UniSCWe’re all about doing work that matters, connecting with great people, and being part of an incredible journey. While we’re not the largest university, we are one of the fastest growing in Australia, now with over 2,000 staff across five campuses in South East Queensland and an expanding presence in major capital cities, and we’re making a big impact every day through ground-breaking research, a strong commitment to sustainability, high-performance sport, and award-winning alumni.We are committed to delivering high-quality research and teaching that address major global and regional challenges, with established and emerging strengths in sustainability, environmental systems, biodiversity, aquaculture, preventative health and regional resilience. Our research excellence is internationally recognised through strong performance in global benchmarking, including leading rankings in the 2025 Times Higher Education (THE) Impact Rankings for “Zero Hunger,” “Climate Action” and “Life on Land.” UniSC is also recognised for its teaching excellence, with a strong emphasis on student success, innovative and engaging learning experiences, and strong graduate outcomes that equip learners to make meaningful contributions in their chosen fields. As the only university operating within three UNESCO Biosphere Reserves and a UNESCO World Heritage Site, UniSC is uniquely positioned to leverage its natural environment to advance impactful research, teaching and partnerships that support sustainable futures, with sustainability embedded across all aspects of our teaching, research and operations.We foster a collaborative and supportive environment that encourages continuous professional development and provides the tools and resources to grow your career. We value the contributions of every team member and the role they play in our culture and success. We’re not afraid to do things differently, and we’re looking for people who share our values and want to be part of a team working together to make a meaningful difference to local and global challenges. Our Culture & Benefits:Our collaborative, passionate and welcoming culture is what really sets us apart.Modern teaching & research facilities.Professional development and career pathway opportunities.We are a proud recipient of the prestigious Athena SWAN Bronze Award, granted as part of the Science in Australia Gender Equity (SAGE) initiative.EAP, fitness passport & discounted private health.