Executive Assistant

About Architectus

We design to make a positive and lasting impact on people, cities, and communities. We’re a multi-disciplinary practice with national reach and deep expertise, enabling us to achieve design excellence at scale.

Our 800+ architects, interior designers, landscape architects, urban planners, urban designers, digital experts, and wayfinding specialists collaborate across 13 studios in Australia and New Zealand, working on projects of every type and size. This makes us the largest, most versatile design practice in our region.

Through a thoughtful, integrated approach to design, we form genuine partnerships with our clients and collaborators to create meaningful and resilient places that endure.

About The Role

Supporting two National Sector Leaders in our Living & Working group, you’ll be responsible for providing an exceptional level of executive support to ensure a seamless experience for our executives, clients and architecture project and delivery teams. Responsibilities include:

Monitor and respond to emails and calls on behalf of National Sector LeadersEfficient and proactive complex diary managementDraft email correspondence, agendas, meeting minutes and presentationsAssist with the preparation of project submissions, financials, reports, contracts and proofreadingBuilt rapport and act as a key liaison with clients, internal leadership and employeesSupport the team to meet tight deadlines and deliver accurate forecasts, submissions, project outputs and tender documentsAd-hoc administrative duties such as travel bookings, expense reconciliationMaintain confidentiality and professionalism at all times

About You

This role is best suited to somebody who thrives in a fast-paced environment, builds rapport easily and understands how a national stakeholder environment operates within a deadline driven industry. You will have:

Strong stakeholder (internal and external) management skillsExceptional communication and interpersonal skillsAbility to work proactively, as part of a team, and without close supervisionFlexibility to switch from providing classic EA support to supporting business development and project related initiatives using your organisation and project management skillsAdvanced Microsoft Office skillsBasic knowledge of InDesign and CRM (HubSpot) is preferred

Employee Benefits

With regular opportunities to connect through our community-driven atmosphere, you’ll enjoy getting involved in a range of initiatives and programs. We are proud to offer the following:

Access to our in-house professional development mentoring programGenerous paid parental leave benefits$5,000 employee referral bonusNovated leases for hybrid and electric vehiclesSupportive and diverse workplace cultureAccess to free and confidential counselling, regular social events + more

To Apply

Don’t miss this opportunity to join the Architectus team. Suitable applicants are encouraged to apply via the 'Apply’ button.

Architectus is proud to be an equal opportunity employer, we actively promote an inclusive workplace culture and encourage people from diverse cultural backgrounds to apply. This position requires an appropriate Australian or New Zealand work visa. The successful applicant will be required to undergo pre-employment screening.