Accounts Payable & Administration Officer

About Penrite

Penrite Oil exemplifies Australian manufacturing excellence, proudly remaining 100% Australian owned and operated for over 100 years. The company has earned an unparalleled reputation for premium quality oils and lubricants serving the Automotive, Industrial, Transport, Agricultural, and Retail sectors. Committed to innovation and quality, Penrite has established itself as a trusted industry leader across Australia and New Zealand, combining traditional values with cutting-edge technology to deliver exceptional products to diverse markets.

About the Role

As the Accounts Payable & Administration Officer, you will be responsible for supporting the accounts payable function while acting as the first point of contact for visitors and incoming telephone enquiries. This is a versatile role that combines accounts payable functions, administrative duties, and office coordination responsibilities.

Key Responsibilities

Accounts Payable

• Perform supplier statement reconciliations and statement checks.

• Match purchase order invoices to receipts and supporting documentation.

• Process and enter GL-coded invoices into the Sage accounting system.

• Assist with accounts payable administration and record management.

• Follow up outstanding invoices, approvals, and supplier queries.

• Maintain accurate filing and documentation systems.

Administration & Office Support

• Act as the first point of contact for reception visitors and incoming phone calls;

• Provide professional and courteous customer service to internal and external stakeholders;

• Manage incoming and outgoing mail and courier requirements;

• Coordinate office stationery and supplies, including inventory management and ordering;

• Assist with office housekeeping and general workplace presentation;

• Organise catering for meetings, training sessions, functions, and company events;

• Administer Motorpass, Linkt, E-Tag and related company accounts; and

• Provide general administration support to the Finance team and broader business as required.

About You

To be successful in this role, you will possess:

• Able to work 9.00 am to 5.00 pm in office;

• Previous experience in an Accounts Payable or Finance Administration role;

• Minimum of 2+ years experience in accounts payable or finance administration;

• Strong attention to detail and a high level of accuracy;

• Excellent organisational and time management skills;

• Professional presentation and a confident, friendly telephone manner;

• Strong customer service and stakeholder engagement skills;

• Sound data entry and administration capabilities;

• Ability to prioritise tasks and effectively follow up outstanding matters;

• Intermediate Microsoft Office skills, particularly Excel and Outlook;

• Experience using Sage or similar ERP/accounting systems will be highly regarded; and

• Must be an Australian permanent resident with full work rights.

What We Offer

• Opportunity to join a proudly Australian-owned and trusted organisation.

• Supportive and collaborative team environment.

• Stable, long-term career opportunity.

• Modern Dandenong South office location.

• Employee product benefits and staff discounts.

• Wellness Program rebate.

• Birthday Leave.

• Be part of an exciting period as Penrite celebrates its 100-year milestone in 2026.

If you possess a willingness to learn, take initiative, and work collaboratively in a team environment and can demonstrate that you are a highly organised individual who enjoys a combination of Accounts Payable, administration, and customer-facing responsibilities, we would love to hear from you.