Fleet Coordinator | Timbertop

About the role:

The Timbertop Fleet Coordinator is responsible for overseeing all Timbertop fleet and equipment including fleet movements, servicing, and maintenance scheduling. The role is proactive with maintaining strong relationships with our Timbertop staff and service providers and support with vehicle and equipment requirements.         

Key responsibilities include:

• Ensuring the day-to-day activities of vehicle movements, maintenance and servicing are scheduled in accordance with the Timbertop Programme
• Managing the daily checks of all vehicles and trailers, undertaking periodic safety checks, coordinating all servicing and repair activity for all vehicle fleet, ensuring compliance, accreditations and high standards are met
• Maintaining all vehicle and trailer registrations, compliance, and insurance requirements     
• Coordinating the vehicles booking system ensuring vehicle numbers and availability support the requirements of the Timbertop Programme  
• Overseeing campus fuel requirements and infrastructure including monitoring fuel supply, usage and any required servicing or repair to fuel infrastructure
• Managing the Timbertop driver assessment and review process, including driver training, record keeping of licencing, driver levels and other details
• Coordinating and undertaking driver duties including but not limited to Hike pick up/drop offs, community services, ski programmes, truck runs, student trips and other driving duties as required         
• Procuring services and managing allocated vehicle budget expenditure targets
• Developing effective working relationships with key stakeholders, service providers, Timbertop staff external departments and authorities, internal management and various departments of the School
• Other duties commensurate with the role may be assigned by the School.