Conference Coordinator

Project Coordinator – Conferences, Sydney  

 About The Company

Our client is a highly respected, dynamic organiser of conferences, exhibitions, events and awards programmes in Australasia and internationally.  They have expertise in face-to-face, digital or hybrid conferences and meetings, managing complex events with multiple session streams. They have deep relationships and knowledge in the government, academic, professional and scientific association fields.  Their stable base of long-term clients come back to them year after year.  They are proud of the low turnover among their team - a rare group of people whose commitment and enthusiasm make all the difference to their clients.

About The Role

The company is looking for a highly motivated Project Coordinator to join their growing Sydney team.  The Project Coordinator’s role is to adhere to their values and ethics while supporting the Project Managers in delivering conferences that create the best and most suitable environment for the participants to connect and share knowledge, in keeping with the vision of each project. 

 The Project Coordinator’s three main areas of focus are a) Conference Logistics – venue and supplier liaison, b) Publications (primarily digital) – websites, apps, EDMs c) Speaker and Programme Management. Experience with EventsAir and/or B2B exhibition coordination is advantageous.

 Key Performance Areas

 Project Coordination ‘Know how’

·        Sound understanding of the processes

·        Able to adapt past learnings and master documents to suit a task

Planning and Time Management

·        Effective workload planning

·        Commitment to making the best use of time

·        Focus on accurate, on time delivery

Customer Service

·        High-quality customer service in every interaction

·        Willingness to go the extra mile

Team Player

·        Active support of the wider team

·        Involved team player

Organisational Skills

·        Self-managing.

·        Pride in being organised.

·        Pride in being efficient

·        Ability to think ahead and think laterally

·        Ability to spot potential pitfalls and alert the Project Managers

·        Knowing when to consult with the Project Managers

·        Priority negotiation ability (taking into account over-arching business priorities).

·        Flexibility when it is needed

Communication Skills

·        Succinct, grammatically correct written communication

·        Articulate and confident verbal communication

·        Clear and comprehensive briefings/instructions to others

Presentation Skills

·        Attention to detail, accurate spelling and grammar, easy to read layouts

·        Presentation of yourself: high standard of personal grooming

 Essential Personal and Professional Values

 ·       Transparent: providing all information openly and honestly

·        Ethical: exuding honesty

·        Dedicated: meeting commitments – no matter what

·        Trustworthy: totally

·        Confidential: company business not discussed outside the office

·        Responsible: taking complete ownership

·        Loyal and Committed: exemplary delivery even when facing unexpected challenges

·        Continual Improvement: always looking for a better way

 The Benefits

• Hybrid working environment

• Good salary package commensurate with experience

• A flexible, supportive, trusting and vibrant culture

• Clear pathway for career progression

 This is a pivotal role within a dynamic conference business working on exceptional events.  It provides the opportunity for the right candidate to develop their career in the exciting and growing business conference sector.