Administration Assistant | Service & Operations

About the role

Reporting primarily to the Service Manager, the Administration Assistant will provide day-to-day administrative support to Global Ocean's maintenance and service operations. A key responsibility of the role will be maintaining the accuracy and integrity of our maintenance management system, ensuring service records, work orders, asset information, maintenance schedules, purchasing information and associated documentation remain current. You will also coordinate purchasing and stock requirements for the maintenance department and provide administrative assistance to the Finance & Operations Manager as required. This position would suit someone who is highly organised, comfortable working with computer-based systems and enjoys being part of a busy operational environment.

Key responsibilities

• Maintain and update Global Ocean's maintenance management system

• Create, update and close maintenance work orders

• Ensure scheduled and preventative maintenance activities are accurately recorded

• Maintain asset information, equipment records and service histories

• Enter servicing, repair and inspection information provided by the maintenance team

• Monitor upcoming scheduled maintenance and assist the Service Manager with maintenance planning

• Raise and process purchase orders for parts, consumables, equipment and external services

• Maintain accurate stock and inventory records within company systems

• Monitor stock levels for commonly used parts, filters, oils, consumables and maintenance items

• Provide administrative support to the Service Manager and maintenance team

About you

• Previous experience in an administration, service administration, purchasing or similar role

• Strong organisational skills and attention to detail

• Good computer skills and confidence working with database or management systems

• Experience with maintenance management, asset management, ERP or inventory systems would be highly regarded

• Experience with purchasing, procurement or stock control would be advantageous

• Strong Microsoft Office skills, particularly Outlook, Word and Excel

• Good written and verbal communication skills

• The ability to prioritise competing tasks and work effectively in a busy operational environment

• The ability to work independently while also supporting a wider team

• A practical and proactive approach to problem solving

About us

Global Ocean operates a specialised fleet of on-water equipment supporting the aquaculture industry and other marine-based industrial operations. Our assets include diesel-powered generators, compressors, oxygen generation systems, pumps, vessels and other specialised marine and mechanical equipment. As our operations continue to grow, we are seeking an organised and proactive Administration Assistant to support our Service and Operations teams.

Benefits

• A varied administration role within a growing Australian marine services business

• Exposure to unique marine, mechanical and industrial equipment

• Opportunity to take ownership of key administrative, maintenance and inventory systems

• A supportive and practical team environment

• Opportunity to develop your skills across maintenance administration, purchasing, inventory and operations

• Competitive remuneration based on experience