Business & Administration Coordinator

About the role

Working around 20 hours per week, you'll provide administrative and operational support across the business. This is a broad, practical role where you might be organising travel one day, onboarding a new employee or client the next, updating Xero and issuing invoices, coordinating insurances, preparing branded material or keeping diaries and meetings under control.

Key responsibilities

• Diary and meeting management for the Managing Director and leadership team

• Domestic travel bookings, accommodation and itineraries

• Xero administration - invoices, expenses, reconciliations and liaison with our bookkeeper

• Staff onboarding and offboarding - documentation, systems, equipment and inductions

• New client and project onboarding

• Maintaining business, project and supplier records

• Insurance certificates, renewals and corporate compliance documentation

• Branding, marketing, social media and company materials

• Formatting proposals, capability statements and presentations

• Events, meetings and team activities

About you

• Excellent organisation and attention to detail

• Strong written and verbal communication

• Confidence managing competing priorities

• Solid Microsoft 365 skills - Outlook, Word, Excel and Teams

• Some experience with Xero or similar accounting software

• An eye for presentation and confidence working with branded documents

• Sound judgement handling confidential information

• A practical, positive approach - if something needs doing, you work out how to get it done

• Fit our culture, where we flex to whats best for our lives and the business.

About us

Hunter Boorn is a growing purpose-led infrastructure, housing and capability business. We work with Aboriginal organisations, community housing providers, government and the private sector to deliver projects that create genuine social and community outcomes. We're a small, fast-moving and highly collaborative team.