Accounts & Administration Assistant

Stratum Accountants is a professional accounting practice based in Silverwater, NSW. We're looking for a detail-oriented and proactive Accounts & Administration Assistant to join our team.

This is a hands-on role at the heart of our finance and office operations with a focus on Accounts Receivable — perfect for someone who takes pride in accuracy and wants to grow within a supportive accounting environment. You'll work closely with the Administration/Office Manager and be a key point of contact for customers and suppliers.

Accounts Receivable

• Raise and send client invoices (XERO)

• Process client credit card payments

• Email and call follow up on overdue accounts

• Run weekly AR report & manage the AR process start to finish
  

Accounts Payable

• Process supplier invoices (XERO)

• Prepare EFT payments in banking system
  

Bookkeeping

• Daily bank account reconciliation and report

• Manage Trust account, process client ATO refunds

• Run weekly sales report

General Administration

• Manage client correspondence and digital filing systems

• Answer phones, manage inboxes, and respond to customer/supplier enquiries

• Assist with client onboarding administration and document preparation

• Update client information in systems (XERO, XPM & SharePoint)

• Client meeting document preparation

• Provide general ad hoc administrative support across the practice

• Cover for receptionist duties 1 day a week

About you

• Experience in accounts receivable is essential

• Experience in an accounts or bookkeeping role

• Sound understanding of accounts payable/receivable processes

• Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar)

• Proficient in Microsoft Office, particularly Word and Excel

• Strong attention to detail and a methodical, organised approach

• Confident communicator — comfortable following up with clients

• Able to manage competing priorities and meet deadlines independently

• A collaborative team player who's happy to pitch in where needed

• Must have Australian work authorisation to be eligible for this position

Desirable (but not essential)

• Familiarity with Xero Practice Manager (XPM)

• Experience in an accounting firm or other professional services

What we offer

• $75,000 – $80,000 + superannuation, based on experience

• Silverwater, NSW — convenient western Sydney location

• Free Off-street parking

• Work from home 1 day a week after completion of probation

• Supportive and collaborative accounting practice

• Opportunity to grow your skills in a professional environment

Please apply with a cover letter, on the Seek link