Administration Manager - Childcare

✨✨Join a Supportive and Purpose-Driven Childcare Team! ✨✨

✨About the Role: Administration Manager

We are seeking an experienced and organised Administration Manager to join our Childcare Centre team. Reporting to the Director of Childcare, you will provide professional administrative leadership for the Centre — overseeing enrolments, occupancy, customer service, records, compliance, financial administration and family communications. This is a hands-on, people-focused role for someone who thrives on keeping a busy centre running smoothly.

✨Key Responsibilities:

Administration & Compliance

• First point of contact for families, visitors and enquiries

• Maintain accurate, confidential records in line with the Education and Care Services National Law and Regulations

• Support staff rosters, compliance documentation, audits and Quality Improvement Plan (QIP) reviews

• Maintain Working with Children Check, First Aid and other mandatory compliance records

• Coordinate incident, injury and medication documentation

Enrolments, Occupancy & Family Engagement

• Manage enrolments, waitlists, orientations and room transitions

• Coordinate family tours, open days and centre communications

• Monitor occupancy levels and provide weekly reporting to the Centre Director

• Build positive family relationships and respond to enquiries with care

Financial Administration

• Process fee invoicing, receipting and follow-up on outstanding accounts

• Administer and reconcile Child Care Subsidy (CCS) claims via CCSS

• Reconcile daily takings, EFTPOS and petty cash; support payroll and budgeting

Operational Support

• Maintain a welcoming, professional reception area

• Assist with onboarding, induction and liaison across College departments

✨The successful candidate will have:

• Strong administration and organisational skills, with excellent customer service and communication abilities

• Experience managing confidential information and compliance processes

• Prior experience in the childcare, education or not-for-profit sector

• Familiarity with the Child Care Subsidy (CCS) system and childcare management software

• Certificate IV or Diploma in Business Administration, Accounting or a related field

• Understanding of the National Quality Framework (NQF) and Education and Care Services National Law

• Current HLTAID012 Provide First Aid in an education and care setting

• Current Working With Children Check

All staff are expected to prioritise child safety and provide adequate supervision at all times.

✨Why Tranby?

• Beautiful state-of-the-art centre and resources.

• New management with a supportive culture .

• Part of the Tranby College campus and community.

• Access to an Employment Assistance Program (EAP).

• School Tuition and Childcare fee discounts.

• Chaplain and wellbeing support.

• Growing organisation with opportunities for career growth and progression.

• Onsite free parking. 

To apply for this position please send your application (including cover letter, resume and 3 references) to careers@tranby.wa.edu.au.

We reserve the right to commence the recruitment process immediately. Only shortlisted candidates will be contacted.