Business Operations & Administration Coordinator

About the role

We are looking for a highly organised, proactive and capable Business Operations & Administration Coordinator to become a central part of our growing business. Our company operates across two interconnected areas: a growing contract manufacturing operation and an ecommerce nutrition brand. As both businesses continue to expand, we are building the operational structure required to support the next stage of growth.

This role will work closely with the Founder and leadership team to coordinate the day-to-day operational backbone of the businesses across administration, finance, people, executive support and factory operations. The purpose of the role is to make sure the business stays organised, tasks move forward, information is accurate, and the Founder is able to spend more time leading the business rather than managing administration.

Key responsibilities

• Managing day-to-day business administration

• Maintaining company records, documents and shared folders

• Maintaining operational trackers and internal systems

• Coordinating supplier and customer documentation

• Maintaining contracts, agreements and business records

• Supporting the creation and maintenance of SOPs

• Processing and organising supplier invoices

• Maintaining accounts payable and payment schedules

• Supporting accounts receivable and customer invoice follow-up

• Maintaining employee and contractor records

About you

• Naturally highly organised

• Enjoys creating order and structure

• Takes ownership rather than waiting to be told what to do

• Comfortable following people up

• Can manage multiple priorities without losing attention to detail

• Communicates clearly and professionally

• Comfortable working closely with a Founder

• Can handle confidential business and employee information

• Enjoys working in a practical, fast-moving small business environment

• Confident learning new software and systems