Adminisration Manager and Executive Assistant

Summary:

We are seeking a highly organised and detail-oriented Administration Manager and Executive Assistant to join our team in Burleigh Heads, Queensland. The successful candidate will be responsible for the managment of logging in jobs for service, performing general administrative tasks, answering phones, managing customer relations, running reports, administering job flow, and working with Microsoft Office and in-house programmes. This is a full-time position with regular working hours.The overall role will be managing all existing team mebers who carry out the above roles

Responsibilities:

• Efficiently manage the logging in of jobs for service and ensure accurate data entry
• Efficiently manage and perform various general administrative tasks, including filing documents and organising office supplies
• Efficiently handle incoming phone calls promptly, providing excellent customer service by addressing inquiries or redirecting calls to the appropriate person
• Efficiently run day-to-day reports using company systems or software to track job status or gather relevant information as required
• Efficiently manage and administer the flow of jobs by coordinating with different departments to ensure smooth operations
• Proficiently use Microsoft Office Suite (Word, Excel) for creating documents, spreadsheets or presentations as needed
• Work effectively with in-house programmes/software specific to the manufacturing industry
• Efficiently work alongside the Managing Director to full tasks and proceedures required to deliver positive ooutcomes on site and with our customers and stake holders

Qualifications:

• Proven experience as an administrative assistant or similar role within a manufacturing/production environment is advantageous
• Excellent organisational skills with exceptional attention to detail
• Ability to manage multiple tasks simultaneously while meeting deadlines
• Strong communication skills (both written and verbal)
• Proficiency in Microsoft Office Suite (Word, Excel)
• Familiarity with general office equipment such as printers, copiers, and scanners
• Experience managing a small administrative team or overseeing administrative functions is required.required.