Travel Coordinator

ABOUT UGL

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services across rail and transport, communications and technology systems, oil and gas, power, renewables, water and defence. UGL partners with major blue-chip clients and government agencies and is a proud member of the CIMIC Group of companies.

ABOUT ENERGY & INDUSTRIAL

UGL's Energy & Industrial business supports major projects across power, renewables, resources and industrial infrastructure. With strong in-house engineering, project delivery and operations capability, the business continues to grow and offer long-term career opportunities for people looking to build their future with UGL.

ABOUT THE OPPORTUNITY

We are seeking a Travel Coordinator to join our Energy & Industrial team based in Adelaide.

This role is responsible for coordinating travel and mobilisation requirements for employees across multiple projects, ensuring personnel movements are planned efficiently and in accordance with project schedules and company procedures. Working closely with project teams, employees, travel providers and internal stakeholders, you will play a critical role in supporting project delivery through effective travel coordination.

This is an excellent opportunity for someone with experience in travel coordination, administration, workforce mobilisation or project support who enjoys working in a fast-paced and collaborative environment.

UGL strongly encourages applications from Indigenous Australians and people from diverse backgrounds who are motivated, reliable and committed to delivering exceptional support services.

ABOUT THE ROLE

As a Travel Coordinator, you will be responsible for coordinating travel and accommodation requirements for project personnel while maintaining accurate records and ensuring compliance with company processes.

Key Responsibilities

• Coordinate flight, accommodation and hire car bookings using approved travel management systems.
• Manage mobilisation and demobilisation travel requirements for employees across multiple projects.
• Liaise with project teams, employees, travel providers and accommodation suppliers to ensure seamless travel arrangements.
• Monitor travel schedules and respond to booking changes, cancellations and urgent travel requests.
• Review travel-related invoices and assist with cost tracking and reconciliation activities.
• Maintain accurate travel records, reports and employee movement registers.
• Support onboarding and mobilisation processes for new employees.
• Assist with roster updates and workforce scheduling activities where required.
• Ensure travel arrangements comply with company policies, project requirements and budget expectations.
• Prepare regular travel and mobilisation reports for project teams and management.
• Provide administrative support to the broader project and operations teams as required.

ABOUT YOU

We are looking for someone who:

• Has experience in travel coordination, workforce mobilisation, administration, project support or a similar role.
• Possesses strong organisational and time management skills with the ability to manage competing priorities.
• Has excellent attention to detail and a high level of accuracy.
• Is proficient in Microsoft Office applications, including Outlook, Word and Excel.
• Demonstrates strong communication and stakeholder management skills.
• Can work effectively both independently and as part of a team.
• Is proactive, adaptable and solutions-focused.
• Has the ability to work in a fast-paced project environment.

Highly Regarded

• Experience coordinating FIFO or project-based workforce travel.
• Experience using travel management or booking systems.
• Previous experience supporting engineering, construction, mining, energy or industrial projects.

WHAT WE OFFER

When you join UGL, you'll become part of a workforce of over 8,000 employees within the CIMIC Group, with access to:

• Career development and progression opportunities.
• Exposure to large-scale energy and industrial projects across Australia.
• Competitive remuneration and employee benefits.
• A supportive, collaborative and inclusive workplace culture.
• Employee recognition and reward programs.
• Ongoing learning and professional development opportunities.
• The opportunity to contribute to nationally significant projects.

UGL is committed to creating safe, diverse and inclusive workplaces where everyone feels valued, respected and supported. If you're looking for a rewarding career with a leading infrastructure and services provider, we'd love to hear from you.