Office Administrator

About the role

Reporting to the Managing Director, the Office Administrator will support the smooth operation of the NSW office by managing reception duties, office supplies, events and communications, travel requests, onboarding coordination, IT support requests, office safety and environmental initiatives, and records management.

Key responsibilities

• Welcome visitors, manage reception enquiries, answer and screen incoming calls, and coordinate mail, deliveries and couriers.

• Coordinate office supplies, uniforms, consumables, equipment, service provider requirements and staff amenities.

• Support office events, staff communications, social media and recruitment platform administration, meeting minutes and travel arrangements.

• Assist with onboarding administration, staff access arrangements, mobile device allocation and Microsoft 365 support requests.

• Maintain employee contact lists, organisational charts and support project coordination activities as required.

• Maintain a clean, safe, organised and professional office environment, including equipment maintenance and fire safety coordination.

• Support office-based environmental initiatives to reduce resource consumption and carbon footprint.

• Assist with records management, typing, reports, document preparation, filing, QEHS site materials, correspondence, certificates, Mitti app user and site administration support, and other general administrative tasks.

About you

• Excellent written and verbal communication skills.

• Strong organisational, multitasking, problem-solving and prioritisation skills.

• Effective time management and ability to follow up tasks through to completion.

• Intermediate computer literacy, including confidence using Microsoft Office applications.

• High level of attention to detail and accuracy in administrative work.

• Professional, friendly and well-presented manner.

• Ability to work with people from varied backgrounds and experience levels.

• Positive can-do attitude, with the ability to work independently and support team members as required.