Planning & Administration Officer

Reliable Conveyor Belt is an independent, Australian-owned company with eight branches across NSW, QLD and WA specialising in the servicing of conveyor systems. Established in 1973, we have built an enviable reputation for excellence and are regarded as an industry leader.

We are seeking an organised, process-driven Planning and Administration Officer to join our Newcastle branch in Beresfield, NSW, and keep our labour planning and branch operations running smoothly.

The Opportunity

Reporting to the Branch Manager, you will manage workforce planning and rostering for the Newcastle branch and provide administration support to the Operations team. Working closely with the Branch Manager, you'll build the rosters that get crews to shutdowns and service jobs, and keep the branch's operational paperwork on track. If you enjoy a role that mixes rostering, admin and problem-solving, we'd love to hear from you.

The Role

As our Planning and Administration Officer, your responsibilities will include:

• Building and managing rosters for shutdowns, projects and daily service work across multiple sites

• Coordinating site inductions, medicals and training so crews arrive ready

• Monitoring hours worked and adjusting rosters to meet fatigue guidelines

• Sending daily and 3-week rosters to Hunter and Western Operations, and running the weekly regional planning meeting

• Processing Daily Report Sheets, JSEQA and NAIR documentation, and Job Packs

• Scheduling employee performance reviews and maintaining the Branch ROTB calendar

• Supporting the Equipment Planner with vehicle registrations, service bookings and registers

• Administering Drug & Alcohol testing for Operations employees, when required

What You Bring to the Team

We're looking for an organised planner who is comfortable moving between rostering, admin and phone calls without losing track of either.

To be successful, you will have:

• Proven experience planning, scheduling or coordinating labour

• Previous experience in an administration role

• Cert IV in Frontline Management, Certificate III in Business Administration, or equivalent experience

• First Aid and Drug & Alcohol Testing qualifications (or willingness to obtain them)

• Strong Microsoft Word, Excel and Outlook skills

• Excellent verbal and written communication skills

• Ability to work to strict deadlines and manage competing priorities

Why Choose Reliable Conveyor Belt?

• Competitive salary

• A stable role with an established, 50+ year Australian-owned business

• Corporate and/or hi-vis clothing and a mobile phone provided

• Bravo Rewards Program, discounts at 500+ retailers including Woolworths, JB Hi-Fi, Myer, The Good Guys and more

• Gym/sport membership subsidy

• Salary sacrificing available

• Hybrid working available

• Ongoing professional development opportunities

Apply Now

If you're ready to bring your planning and admin skills to a trusted Australian company, hit Apply and get started with Reliable Conveyor Belt today.

Please note: Only shortlisted applicants will be contacted. No agency applications will be considered.

Additional Information

• Our recruitment process includes an interview, a national police check, and a pre-employment medical (including drug and alcohol testing)

• Only Australian citizens, permanent residents, and valid Australian work visa holders are eligible for this role

• Reliable Conveyor Belt is an equal-opportunity employer that values diversity and inclusion. We encourage applications from women and candidates from culturally diverse backgrounds. We are committed to fostering a safe, respectful, and supportive workplace where everyone can thrive

• All offers of employment are subject to the successful completion of our recruitment process and pre-employment checks