Executive Assistant

Nerang | Full-Time | $75,000–$85,000 + Super

Looking for an Executive Assistant role where you can genuinely make an impact rather than simply manage diaries?

Our client is a long-established, family-owned business servicing residential and commercial customers across South East Queensland. Based from their new office in Nerang, they are seeking an experienced Executive Assistant / Business Support Coordinator to work closely with the Operations Manager and Sales Manager.

This is a hands-on and varied role within a close-knit business. You'll become the organisational backbone for two busy managers, helping manage priorities, coordinate activities, improve systems and generally keep things moving.

If you're organised, adaptable and enjoy taking ownership rather than waiting to be told what to do, this is an opportunity to become a valued part of a growing family business.

The Role

Working closely with the leadership team, your responsibilities will include:

• Managing calendars, meetings, appointments, and travel
• Managing inboxes, correspondence, and communications
• Maintaining HubSpot CRM, databases, and business records
• Preparing reports, presentations, meeting agendas, and minutes
• Coordinating projects and following up actions across the business
• Assisting with recruitment coordination, onboarding, and general HR administration
• Supporting marketing activities and sales administration
• Finding better ways to opportunities to manage systems, workflows, and administration using AI and modern technology

About You

• Previous experience in an EA, PA, senior administration or business support role
• Strong organisational skills and ability to juggle multiple priorities
• Excellent written communication and attention to detail
• Experience using HubSpot or a similar CRM's
• Comfortable using AI tools such as ChatGPT, Claude, or Microsoft Copilot
• Proactive, practical and willing to get involved where needed
• Able to work autonomously while being part of a small team
• High level of discretion and confidentiality

Why Consider This Role

• Long-established family-owned business
• Newly created role with genuine ownership and autonomy
• Work closely with two key managers
• Modern office in Nerang
• Varied role across administration, operations, CRM and business improvement
• Growing business where good ideas will be welcomed
• Stable full-time position with a supportive leadership team

Please click the link to apply.

If you would like a confidential discussion beforehand, please contact David Ford directly on 0414 862 979.