Campus Administrator - FKI

Mount Scopus Memorial College is one of the world’s most respected co-educational Jewish Day Schools operating across three campuses in Melbourne and we educate over 1400 students from Early Learning to Year 12. 

The College is seeking a pro-active, highly organised Campus Administrator to join our Fink Karp Ivany (FKI) Campus located in Caulfield South. This is a full-time ongoing position working Monday to Friday from 8.00 am until 4.00 pm, with a one hour lunch break.

As the "welcoming face" of the campus, you will deliver essential front-of-house, administrative, and operational support across our Primary School, Early Learning Centre (ELC), and Out of School Hours Care (OSHC) programs. You will play a pivotal role in maintaining smooth daily operations, supporting educators, maintaining health and safety compliance, and coordinating key logistical activities.

Key Responsibilities 

• Front-of-House & Customer Service: Provide a warm, professional greeting to parents, visitors, and students; manage incoming inquiries, correspondence, and reception duties.

• School & Event Logistics: Coordinate Program Support Group (PSG) meetings, NAPLAN logistics, excursion arrangements, weekly newsletters, room bookings, and CRT scheduling.

• Financial & Administrative Support: Manage timesheet data submissions to Payroll, manage classroom/office supply orders, track campus budgets, and support Parent Association initiatives.

• Dietary Safety & Catering: Oversee fresh produce/challah orders, ensure strict adherence to Kosher and allergen-safe guidelines, and maintain up-to-date allergy and medical management registers.

• Early Childhood & OSHC Support: Act as a qualified relief staff member (to support educator-to-child ratios during peak periods or breaks) and interact with children in line with regulatory requirements.

• WHS, First Aid & Emergency Management: Serve as the designated WHS onsite representative, first aid responder, and emergency fire warden. Manage the Digital Work System (DWS) and maintain emergency/first aid kits.

 What you bring to the Role 

• Experience: experience working in a similar role in a school environment is preferred

• First Aid: Current Advanced First Aid Certificate (HLTAID014).

• Software Proficiency: Strong proficiency in Google Suite and MS Office; experience with school management software (e.g., TASS), NAPLAN coordination tools, and budget tracking.

• Emergency Management: Training as a Fire Warden / Emergency Management (or willingness to complete immediately).

• Compliance & Checks: Current Victorian Driver’s License, current Working with Children Check (WWCC), National Police Check, and eligibility to work in Australia.

• Education: Certificate III in Early Childhood Education and Care is desirable

 Mount Scopus Memorial College is an Equal Opportunity Employer. Being Jewish is not a prerequisite for employment, although a worldview that is sympathetic to the Jewish ethos is essential.

To view the Position Description, click here. Should you require further information, please contact Maria Di Paolo, People and Culture Administrator on email: ********@scopus.vic.edu.au or contact the College on telephone no: (03) 9834 0***.

If you would like to be part of this exciting and educational environment, please click on the “Apply Now" button and complete the Application Form attaching your Curriculum Vitae and cover letter addressed to Maria Di Paolo, People and Culture Administrator.

Mount Scopus Memorial College fully complies with Child Safe Standards. All candidates for roles at the College are subject to screening and assessment against child safety standards as part of the recruitment process. Please note that the College may require additional background checks.

Applications Close: by 5 pm, Friday, 18 September 2026