Executive Assistant

Make a meaningful difference in aged care

Belong at Home is a leading not-for-profit home care provider committed to helping older people live independently, safely and with dignity in their own homes.

We are seeking an exceptional Executive Assistant to become a trusted partner to our Chief Executive Officer and leadership team.

This is more than an executive support role. It is an opportunity to play a key part in the smooth operation, governance, and success of a purpose-driven organisation. Working closely with the CEO, Board and Executive Team, you will help coordinate important governance activities, support strategic initiatives and contribute to a culture of excellence, accountability and continuous improvement.

This is an exciting opportunity for a professional who thrives in a fast-paced environment, enjoys working with senior leaders, and is passionate about supporting excellence in aged care, governance and organisational performance.

About Belong at Home

Belong at Home supports older people across the Southwest and is committed to helping people live with dignity and connection at home. We believe care is more than a service, it is a relationship built on trust, respect and genuine connection. 

We have offices in Bunbury, Donnybrook, Collie, Busselton, Margaret River and Bridgetown.

Our approach is built around Respect, Integrity, Personal Approach and Continuous Improvement. 

What You'll Be Doing 

Based out of our corporate office in Bunbury providing, high-level administrative support to the CEO, including:

• Providing executive and operational team support to help keep the day-to-day activities of our organisation running smoothly.

• Managing calendars, meetings and executive correspondence/reporting.

• Coordinating Board and Committee meetings, including agendas, papers, minutes and action registers.

• Preparing reports, presentations, briefing papers and board documentation.

• Coordinating executive communications and stakeholder engagement activities.

• Keeping operational priorities and strategic initiatives, actions, and service-delivery requirements on track. 

• Monitoring and maintaining governance obligations and compliance reporting requirements including records, policies and corporate documentation.

• Keeping track of strategic, risk and policy actions arising from meetings.

• Support effective communication across the operational team. 

• Maintain accurate records of compliance and governance registers.

• Provide monthly reporting for both board and executive team.

• Identify outstanding matters, service gaps or operational issues requiring attention. 

• Assist with continuous improvement and other operational priorities as required.

About You 

We are looking for someone who is highly organised, has strong attention to detail, is proactive and professional, with a genuine passion for supporting people, building strong relationships and making a meaningful contribution. If you thrive in a fast-paced environment, enjoy bringing order to complexity and take pride in delivering high-quality work, we would love to hear from you.

This is a varied role where you will have the opportunity to take ownership, solve problems and make a meaningful contribution to a well-respected aged care provider within the Southwest.

You will have: 

• Previous experience as an Executive Assistant, Governance Officer or Board Administrator.

• Exceptional organisational and time management skills.

• Advanced Microsoft Office and document management skills.

• Experience preparing agendas, minutes and governance reports.

• Excellent written & verbal communication skills and the ability to produce professional documentation.

• A proactive and solutions-focused approach.

• The ability to manage sensitive and confidential information with integrity.

• Strong attention to detail and ability to maintain accurate records 

• Good judgement and discretion when handling confidential information 

Desirable

• Experience in aged care, health, community services or the not-for-profit sector.

• Understanding of corporate governance principles and committee processes.

• Knowledge of quality, risk and compliance frameworks.

• Experience supporting Board or Committee functions.

What We Offer

• A rewarding role supporting a purpose-driven organisation.

• Opportunity to work closely with the CEO, Board and Executive Team.

• Supportive and collaborative workplace culture.