Business and Project Support Officer

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high-quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Pod Equipment Company (fully owned subsidiary of Lycopodium) is now recruiting for a Business and Project Support Officer to join our growing team in Perth.

Reporting to the General Manager, the Business and Project Support Officer will provide high-quality administrative support to the business operations, as well as coordinating tender and commercial administration activities. In addition, you will provide administration & marketing support to the General Manager of PodCo by preparing reports, capability statements, and assisting with purchase orders & supplier documentation.

The tasks you'll perform

• Maintain project and company filing systems, ensuring accurate document control and revision management, including maintenance of document registers, transmittals, action lists and project trackers.
• Prepare, format and distribute project documentation and correspondence.
• Support project close-out and compilation of final documentation packages.
• Assist with the preparation and submission of tenders, quotations and proposals and maintenance of associated registers.
• Assist with purchase orders, supplier documentation, contract records and variation tracking.
• Coordinate supplier follow-ups and maintain records of commercial correspondence.
• Prepare and maintain company documents, reports, registers, procedures and presentations.
• Assist with general business administration and improvements to internal systems and processes.
• Maintain company capability statements, product information, brochures, presentations, and website content.

The expertise you'll bring

• Preferably at least 2 years of relevant experience working for a similar industrial organisation or OEM.
• Well-developed written and verbal communication skills. 
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office.
• Experience preparing, formatting and maintaining professional documents and records.
• Ability to manage competing priorities, meet deadlines and follow tasks through to completion.
• A proactive and reliable approach, with the ability to work independently and seek guidance when required.
• Ideally some experience in document control or project administration within an engineering, fabrication, manufacturing or mining-related business.
• Familiarity with engineering drawings, technical specifications and quality documentation.
• Exposure to tender preparation, purchasing, quotations or contract administration.
• Experience with document management systems, ERP platforms or project management software.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we :

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide access to a benefits, rewards and recognition platform that also offers great discounts to hundreds of retailers in Australia.
• Provide employees with a variety of additional benefits such as coverage for professional memberships, 18 weeks full paid company maternity leave + superannuation continuance, discount and rewards programs, and much more.   

Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence. 

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.