Executive Administration Assistant to Mayor & Councillors

Put your executive administration skills to work in a varied and rewarding local government role.

Take the next step in your executive administration career within local government
As the Executive Administration Assistant to the Mayor & Councillors, you'll provide high-quality administration and support services to the Mayor and Councillors, helping them effectively carry out their responsibilities in serving the Southern Downs community. You’ll also contribute to the smooth operation of the broader Executive Services Directorate.
The Opportunity
We're seeking a highly organised, professional and personable Executive Administration Assistant to provide high-level administration and coordination across a varied range of activities. Working closely with the Mayor and Councillors, you’ll also provide general support across the Executive Services Directorate. Based in Warwick, this is a trusted and varied role requiring strong organisation, discretion and the ability to manage competing priorities.

Working closely with the Mayor and Councillors, you'll:

• Coordinate diaries, meetings, travel arrangements and civic events
  
• Prepare professional correspondence and documentation
  
• Coordinate meeting agendas, venues, catering and equipment
  
• Assist with communications and community engagements
  
• Liaise with elected members, government departments, community organisations, the public and senior Council leaders
  
• Assist with functions, projects and activities
  
• Manage purchase orders, invoices and associated administration
  
• Respond to enquiries and maintain accurate Council records
  
• Identify opportunities to improve administrative processes and practices
  

This is an opportunity for someone who enjoys being trusted with important work, thrives in a busy executive environment and knows how to balance competing priorities while maintaining professionalism and discretion.
Who We're Looking For
You're someone who:

• Has strong executive administration and organisational skills
  
• Understands the importance of confidentiality, integrity and discretion
  
• Can exercise sound judgement, initiative and problem-solving skills
  
• Communicates confidently and professionally with a diverse range of stakeholders
  
• Can prioritise competing demands and manage deadlines effectively
  
• Has strong attention to detail and accuracy
  
• Works collaboratively and contributes positively to a team
  
• Holds a Class C (car) licence and Blue Card, or willingness to obtain prior to commencement
  
  Why Join Council?
  

At Southern Downs Regional Council, you’ll be part of a supportive and collaborative organisation that values its people and the communities it serves.
You'll also benefit from:

• 12% superannuation
  
• 17.5% leave loading
  
• A range of employee offerings, including:
  - Discounted corporate health insurance plans
  - Free skin checks, flu vacs & wellness medicals and discounted gym memberships
  - Generous leave provisions, including Special Family Leave & Cultural Leave
  - Employee Assistance Program for all staff and their families (24/7)
  
• Opportunities for ongoing professional development
  
• Diverse and meaningful work
  
• The opportunity to work closely with Council and its community
  
  This Is More Than an Administration Role
  

It's an opportunity to:

• Work closely with the Mayor and Councillors
  
• Build relationships across Council, government and the wider community
  
• Play an important role in keeping a high-profile executive office running smoothly
  
• Build your career in local government while enjoying everything the Southern Downs has to offer
  
  What to do now
  

Your Public Sector expert, Chelsea Pearse, is recruiting for this exciting vacancy. If you meet the above brief, apply now via the link or please contact Chelsea Pearse on 07 3243 3086 or chelsea.pearse@hays.com.au. 
#3026707