Administrative & Executive Support

_{29th October, 2026}

Administrative & Executive Support - Defence & Regulatory

Location: ACT
Contract: Labour-hire contract to 12 April 2027
Pay: $72.80 p/h including super
Work type: Full-time
Work arrangement: Onsite only - no remote work
Clearance: Must hold a current NV1 clearance or above
Start: As soon as practicable, subject to candidate availability, onboarding and any applicable notice period

About the Role
This role supports branches and an executive office within a sensitive Federal Government environment. You will keep routine and moderately complex administration moving accurately and on time.

You will manage records, inboxes, documents, meetings, briefing material, travel and follow-up actions. You will work under general direction and handle confidential information with care.

What You'll Be Doing

• Maintain accurate records, data and information
• Monitor team inboxes and coordinate routine enquiries
• Prepare and format correspondence, documents and presentations
• Schedule meetings, coordinate calendars and prepare agendas
• Prepare briefing material, summaries and meeting packs
• Take minutes, record actions and track follow-up tasks
• Organise domestic and international travel
• Support branch deadlines, workflows and reporting
• Maintain registers, filing systems and task lists
• Coordinate internal meetings and small events
• Improve administrative templates, processes and SOPs

What You Bring (Essential Criteria)

• You've provided broad administrative or executive support in a structured organisation
• You can manage records, inboxes, registers and competing administrative tasks accurately
• You can prepare professional correspondence, presentations, briefings and meeting material
• You've coordinated meetings, calendars, minutes, actions and follow-up
• You've organised business travel and managed changing priorities
• You handle confidential and sensitive information with care
• You can work within established legislation, policies and decision-making processes
• You're an Australian citizen
• You must hold a current NV1 clearance or above

Nice to Have (Desirable Criteria)

• Experience supporting an Executive Office, SES or senior branch leadership
• Experience in a sensitive Commonwealth regulatory, Defence or national security environment
• Experience improving administrative processes, templates or SOPs

Roles like this move fast - apply now!