APS6 Executive Assistant

APS6 Executive Assistant supporting senior leadership | 6-month non-ongoing contract

Your new company 
This high-profile Australian Government organisation plays an important role in delivering nationally significant work that supports informed decision-making, innovation and Australia’s long-term prosperity.An exciting opportunity is available for an experienced APS6 Executive Assistant to provide trusted, high-level support within the office of a senior executive. This is a prominent position suited to someone who operates with discretion, professionalism and sound judgement in a fast-paced environment.

Your new role 
Working under limited direction, you will provide high-level executive and administrative support to ensure the efficient day-to-day operation of a busy senior executive office. You will act as a key point of contact for internal and external stakeholders and help manage competing priorities, sensitive matters and complex scheduling requirements.

Your responsibilities will include:

• Managing a complex executive calendar, appointments and meeting arrangements
• Ensuring the executive is appropriately briefed and has the required materials ahead of meetings
• Managing correspondence and communications across electronic and hard-copy formats
• Drafting responses and preparing less complex briefing materials
• Reviewing and quality-assuring executive documentation
• Liaising professionally with senior executives, ministerial representatives, dignitaries and other key stakeholders
• Coordinating and reconciling domestic and international travel arrangements
• Providing meeting and secretariat support, including preparing agendas and accurate minutes
• Monitoring actions, projects and priorities through to completion
• Supporting administrative, coordination and small project activities across the executive office
• Working closely with other Executive Assistants and senior administrative staff to provide consistent, high-quality executive support.

What you'll need to succeed 
To be successful in this position, you will be an accomplished Executive Assistant with experience supporting senior executives within a complex and high-pressure environment.

You will demonstrate:

• Exceptional organisation and time-management skills
• Experience managing complex calendars, executive correspondence, briefings and travel
• Strong written, verbal and interpersonal communication skills
• Sound judgement and the ability to manage sensitive and confidential information
• Initiative and personal accountability, with the ability to progress work through to completion
• The ability to build trusted relationships with senior internal and external stakeholders
• Confidence in communicating clearly and professionally on behalf of an executive office

To be considered for this opportunity, you must be an Australian citizen and hold an NV1 clearance. 
What you'll get in returnThis is an excellent opportunity to work at the centre of a high-profile Australian Government organisation, supporting a senior executive and engaging with influential stakeholders across government and industry.You will gain:

• A highly visible APS6 executive support opportunity
• Exposure to senior decision-makers and nationally significant work
• A professional and collaborative executive office environment
• The opportunity to use your judgement, initiative and stakeholder skills in a position of trust
• A Canberra-based opportunity within a respected Commonwealth organisation

What you need to do now 
If you’re interested in this role, click ‘Apply Now’ to forward an up-to-date copy of your CV, or contact Laura Meyer on (02) 6112 7654 or Laura.Meyer@hays.com.au for a confidential discussion.

#3024703