Project Support Officer

Company Description

Egis Group, is a Multi-Disciplinary Engineering & Environmental consultancy operating across Australia. 

Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.

Egis is an organisation with the capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.  

We are committed to creating great teams doing innovative work and would love you to join us to Impact the Future.

Job Description

We are seeking a highly organised and proactive Project Support Officer to join our National Project Delivery Support team.

Supporting a diverse portfolio of engineering, infrastructure, environmental and advisory projects across Australia, you will play a critical role in ensuring our project teams are equipped with the administrative, operational and coordination support needed to deliver successful outcomes.

This is an excellent opportunity for a project administrator or coordinator who thrives in a fast-paced environment, enjoys working with multiple stakeholders, and takes pride in bringing structure, accuracy and efficiency to project delivery.

About the Role

As a Project Support Officer, you will provide end-to-end project support throughout the project lifecycle, including mobilisation, governance administration, document control, reporting, procurement coordination, financial administration and project close-out activities.

Working closely with Project Managers, Project Controllers, Finance teams and technical specialists, you will help maintain project compliance, support operational processes and contribute to the successful delivery of projects nationwide.

Key Responsibilities

Project Mobilisation & Setup

• Coordinate project establishment and onboarding activities
• Support project setup processes and associated documentation
• Maintain accurate project information and records
• Assist with project kick-offs and stakeholder coordination

Project Administration & Document Control

• Manage project filing structures and document management systems
• Coordinate document reviews, approvals and distribution
• Maintain action, deliverable and decision registers
• Support compliance with project governance and quality procedures

Project Coordination & Team Support

• Coordinate meetings, workshops and project reviews
• Prepare agendas, minutes and action logs
• Monitor outstanding actions and information requests
• Facilitate effective communication between project stakeholders

Resource & Workforce Administration

• Support employee and contractor onboarding activities
• Coordinate travel and mobilisation requirements
• Monitor timesheet submissions and coding accuracy
• Provide workforce administration support across project teams

Procurement & Vendor Support

• Prepare procurement documentation for approval
• Maintain subcontractor and supplier records
• Track purchase requests and invoice workflows
• Support procurement governance and compliance processes

Reporting & Project Controls Support

• Compile project information from approved systems and sources
• Assist in preparing project reporting packs and dashboards
• Monitor reporting schedules and data submissions
• Support project controls and governance reporting activities

Billing & Financial Administration

• Coordinate supporting documentation for invoicing activities
• Liaise with finance teams regarding billing administration
• Assist with month-end project administration activities
• Maintain accurate project financial records and supporting documentation

Project Close-Out & Continuous Improvement

• Coordinate project close-out activities and checklists
• Facilitate document archiving and records management requirements
• Support lessons learnt and continuous improvement initiatives
• Contribute to the development of consistent project administration processes across the business

Qualifications

About You

You are a highly organised professional who enjoys supporting project teams and ensuring the smooth operation of project delivery processes.

You will bring:

• Experience in a Project Support Officer, Project Administrator, Project Coordinator or similar role
• Experience within engineering, infrastructure, construction, environmental consulting, professional services or project-based environments
• Strong administration, document control and coordination capabilities
• High attention to detail and strong organisational skills
• Experience supporting reporting, procurement and financial administration processes
• Excellent communication and stakeholder management skills
• Ability to manage multiple tasks and competing priorities
• Strong Microsoft Office skills, particularly Excel, Word, Outlook and Teams
• Experience working with project management, ERP or document management systems will be highly regarded

Additional Information

The Benefits

• Competitive remuneration and benefits.
• Ability to purchase additional leave
• Volunteer leave
• Employee Assistance Programme
• A structured learning and development framework to align with career progression goals.
• Flexible working arrangements, including remote working options.
• An inclusive team culture that celebrates performance and rewards accordingly.
• Paid Primary and Secondary Carer Leave Policy, reflecting our commitment to work-life balance.
• Support structures like our Employee Assistance Program, professional mentoring, and buddy program for new starters.
• Opportunities to work on special interest projects.
• Opportunities to work across government, private and resource sectors.
• Opportunities to travel for work across multiple offices.
• Great cultural environment where teamwork and camaraderie are promoted and valued.
• Supportive leadership based on openness.

With opportunities to work on exciting projects locally and support national projects and operations, this is a fantastic role for a motivated engineer looking for their next career move.  

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.

We are expanding in Australia and New Zealand and are excited for you to join our growing team.

APPLY NOW!

Imagine. Create. Achieve. A sustainable future.