Administrator

SUMMARY OF THE ROLE Our administrative teams are integral to the seamless operation of our business. With a diverse range of complex and challenging projects underway at any given time, we require professionals who excel at ensuring the right information is accessible, accurate, and delivered on time. This role reports directly to our Equipment & Maintenance Manager and suits a proactive individual who embraces challenges and performs confidently in a dynamic, fast-paced environment. The position is based at our Naval Base, Perth office on a full-time, Monday–Friday basis, with flexible working arrangements available. WHAT YOU’LL BE DOING Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department Coordinating and scheduling maintenance work orders, service requests, and repair activities Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables Collecting, maintaining, and processing documentation and data with a high degree of accuracy Supporting the planning, documentation, and tracking of compliance requirements and obligations Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and supplier. Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar). Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site. Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards. WHAT YOU’LL NEED Demonstrated experience using SAP (or equivalent ERP systems) and the Microsoft Office Suite. A minimum of two years' experience in a maintenance or workshop administrative support role Excellent written and verbal communication skills, with a strong customer service orientation Proven ability to manage competing priorities and multiple tasks simultaneously within a fast-paced environment Experience in one or more of the following sectors would be highly regarded: civil engineering, construction, renewables, oil and gas, offshore, ports, or mining WHAT YOU’LL GET Join our Rewards and Recognition program for monthly, quarterly and annual prizes Access to Mammoet's Employee Assistance Program Promote our values of Love the Work, Take Care, perform as a Team, Results Count and Be responsible Join a team where you are an important member of a close-knit community of professionals Salary sacrificing and Novated leasing options available WANT TO KNOW MORE? If you feel this role is for you, please click the "Apply" link to start your application or email a copy of your CV to ••••@mammoet.com - We look forward to hearing from you and starting the pathway to your career with Mammoet! Mammoet Australia is an equal opportunity employer and encourage Aboriginal and Torres Strait Islander applications. Interested in hearing more? Follow us on LinkedIn and Facebook for news, updates and career opportunities! #madeformammoet #S-DNI
Providing comprehensive administrative and organisational support to ensure the efficient day-to-day operation of the Maintenance department Coordinating and scheduling maintenance work orders, service requests, and repair activities Liaising with key stakeholders and internal departments to facilitate the timely completion of tasks and deliverables Collecting, maintaining, and processing documentation and data with a high degree of accuracy Supporting the planning, documentation, and tracking of compliance requirements and obligations Serving as the primary point of contact for maintenance, workshop, and office-related enquiries from site personnel, contractors, and supplier. Maintain accurate and up-to-date site employee rosters within the workforce management system (Assignar). Coordinate travel and accommodation arrangements for maintenance personnel mobilising to site. Coordinate and manage annual compliance renewals, ensuring permits, licences, and associated requirements remain valid and compliant with regulatory standards.
Demonstrated experience using SAP (or equivalent ERP systems) and the Microsoft Office Suite. A minimum of two years' experience in a maintenance or workshop administrative support role Excellent written and verbal communication skills, with a strong customer service orientation Proven ability to manage competing priorities and multiple tasks simultaneously within a fast-paced environment Experience in one or more of the following sectors would be highly regarded: civil engineering, construction, renewables, oil and gas, offshore, ports, or mining