Accounts Payable & Tender Coordinator

We are seeking an experienced Accounts Payable & Tender Coordinator to join our finance and administration team.

This is a hands-on dual-purpose role, with two major areas of responsibility:

1. Accounts Payable & Supplier Administration

2. Tender Administration & Submissions

The ideal candidate will have experience working within the construction, engineering, manufacturing or project-based industries, with a strong understanding of construction-related purchasing, subcontractors, suppliers and inventory.

• Process and code supplier invoices accurately and efficiently.

• Match invoices against purchase orders, delivery dockets and approvals.

• Manage weekly Accounts Payable processing and payment preparation.

• Reconcile supplier statements and resolve discrepancies.

• Maintain accurate supplier and creditor records.

• Follow up outstanding invoices and supplier queries.

• Assist with month-end Accounts Payable reconciliations and reporting.

• Maintain the 12-week Accounts Payable cash flow forecast.

• Process invoices across multiple company entities.

• Assist with subcontractor and supplier compliance requirements.

• Maintain appropriate supporting documentation for all transactions.

The successful candidate will ideally understand the relationship between purchasing, inventory, projects and Accounts Payable.

Experience with:

• Construction materials and equipment.

• Inventory purchases and stock control.

• Purchase orders and goods received.

• Supplier invoices relating to project costs.

• Subcontractor invoices and supporting documentation.

• Allocating costs to projects, jobs and cost codes.

• Identifying discrepancies between purchase orders, delivery documentation and invoices.

• Construction industry suppliers and subcontractors.

The second major component of this role is supporting the business with tender identification, administration and submission coordination.

Responsibilities include:

• Monitor tender portals and procurement websites for relevant opportunities.

• Check tender-related emails daily.

• Identify and download potential tenders for management review.

• Maintain a tender opportunity register.

• Review tender documentation and identify submission requirements.

• Coordinate tender submission deadlines and required documentation.

• Prepare and collate tender submission documents.

• Obtain supporting information from Finance, Operations, Project Management and Management.

• Assist with capability statements, schedules, pricing documentation and supporting evidence.

• Ensure tender submissions are complete, accurate and submitted on time.

• Maintain organised electronic tender files and records.

• Assist with post-tender administration and document management.

We are looking for someone who is organised, commercially minded and highly detail-oriented, with the ability to move between finance and tender responsibilities.

You will ideally have:

• Previous experience in Accounts Payable.

• Previous experience in construction, engineering, manufacturing or project-based businesses.

• Understanding of construction purchasing and supplier processes.

• Experience with inventory and purchase order systems.

• Experience allocating costs to projects, jobs or cost centres.

• Strong Microsoft Excel and Microsoft Office skills.

• Excellent attention to detail and accuracy.

• Strong written communication skills.

• Excellent time management and ability to meet deadlines.

• Ability to manage multiple priorities.

• Confidence communicating with suppliers, subcontractors, clients and internal teams.

• A proactive approach to identifying and resolving issues.

Experience with any of the following would be highly regarded:

• Government or Council tenders.

• Construction or engineering tenders.

• Tender portals and procurement systems.

• Tender submission documentation.

• Capability statements and company profiles.

• Construction compliance documentation.

• Insurance Certificates of Currency.

• Subcontractor and supplier compliance.

• A varied role combining Finance and Tender Administration.

• Opportunity to work directly with Finance, Operations and Management.

• Exposure to construction projects, purchasing, inventory and commercial operations.

• Supportive and collaborative working environment.

• Professional development opportunities.

• Stable, full-time position.

• Competitive salary based on experience.

This role would suit an experienced Accounts Payable Officer, Finance Administrator or Accounts Administrator who wants to expand their skills into tender administration and commercial business support.

If you have strong Accounts Payable experience, understand the construction environment, are comfortable working with inventory and purchase orders, and have the organisation and attention to detail required to coordinate tender submissions, we would like to hear from you.

Apply now with your resume and a brief cover letter outlining your Accounts Payable, construction and tender experience.