Clinical Trials Assistant (Identified)

About the opportunity

This is a Targeted Aboriginal and Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.

The Sydney CTC is a flagship centre of excellence in clinical trials and related research at the University of Sydney. We design and deliver trials and related research, including coordination, monitoring, data acquisition and management, and statistical analysis. Our health economics, biostatistics, systematic reviews, and biomarker teams work with trial data to inform healthcare providers about best practices.

In this role, you will be supporting the delivery of high-quality clinical trial activities across multiple concurrent projects. Working under the general direction of the Trial Operations Coordinator and Project Manager, you will play a key part in maintaining essential trial documentation, coordinating daily administrative functions and ensuring operational activities run smoothly. You will support staff, study sites and collaborative groups through accurate information management, proactive problem-solving and timely coordination of trial-related tasks. This is a hands-on, fast-paced and detail-oriented role where your organisational strengths and initiative will support the effective delivery of impactful clinical research.

Why work with us

We are committed to creating a culturally safe, supportive and inclusive workplace for Aboriginal and Torres Strait Islander staff.

Key benefits include: 

• Generous cultural leave and flexible working arrangements
• Access to Indigenous professional and career development programs, including mentoring, leadership programs, and development funding
• Participation in an internal Indigenous staff network, providing cultural connection, peer support and professional development opportunities
• YURA network
• Tax-efficient salary packaging options for cars, laptops, and additional contributions to your superannuation fund

Your key responsibilities will be to: 

• Provide high-level administrative and operational support by delivering efficient daily services, coordinating correspondence, and maintaining accurate records and filing systems.
• Coordinate administrative tasks for meetings including preparing materials, organising venues and catering, arranging teleconferences, and taking minutes.
• Develop, maintain and track trial documentation, study materials, online content and relevant databases in accordance with SOPs and project requirements.
• Support ethics and regulatory processes by preparing, distributing and tracking submissions, safety data and study documentation.
• Process site payments and invoices, and maintain up-to-date tracking tools for recruitment, trial supplies, study data and site contacts.
• Contribute to continuous improvement by identifying administrative issues, proposing solutions, and undertake training to maintain International Council for Harmonisation (ICH) Good Clinical Practice guidelines (GCP) knowledge.

About you 

• Bachelor’s degree in Public Health or a relevant field.
• Demonstrated experience in high-volume administrative environments, ideally within health or clinical trial settings, with strong attention to detail and accuracy.
• Well-developed communication and interpersonal skills, with the ability to work independently under general direction and collaboratively within diverse teams.
• Strong problem-solving skills with the ability to prioritise competing tasks, use initiative and exercise sound judgement in resolving issues.
• Working knowledge of clinical trials processes, including ICH GCP guidelines, protocol requirements, medical terminology, and basic clinical trials administration.
• Proficiency with database systems, content management systems and the Microsoft Office suite, including managing electronic documentation and spreadsheets.

Sponsorship / work rights for Australia 

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to have engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

A position description is attached.