Clinical Trials Assistant

Melanoma Institute Australia (MIA) is an independent, non – profit organisation located in North Sydney. MIA is formally affiliated with the University of Sydney and collaborates with individuals at St Vincent’s, Mater Health and Royal Prince Alfred Hospital to improve the outcome for patients with melanoma. Each year around 2,000 new melanoma patients are referred to MIA and approximately 20,000 follow-ups occur. MIA has become a major referral centre for melanoma patients in NSW and overseas.

We are seeking a Clinical Trials Assistant to join our Clinical Trials Unit.

This is a varied role providing administrative, operational and research support across clinical trials, from study start-up through to conduct and close-out. Working closely with Clinical Trials Coordinators and the wider clinical trials team, you will support participant coordination, study documentation, trial administration and day-to-day operational activities.

Key Responsibilities

Support Clinical Trials Coordinators with the day-to-day coordination of clinical trial activitiesAssist with participant scheduling, appointment reminders and visit logisticsMaintain participant tracking logs, trial documentation and study recordsPrepare participant materials, source document binders and study documentationCoordinate imaging requests, scan tracking and other trial-related logisticsSupport study start-up, ongoing trial activities and study close-outMaintain Investigator Site Files and other regulatory and trial documentationAssist with monitoring visits, audits and inspectionsLiaise with internal teams, sponsors, CROs, vendors and service providersSupport trial equipment, supplies, temperature monitoring and other operational requirements Carry out activities in line with study protocols, SOPs, GCP and relevant regulatory requirements

About You

You will have strong administration and organisational skills, excellent attention to detail and the ability to manage competing priorities in a busy environment.

You Will Also Have

Bachelor’s degree in science, health science or a related disciplineExperience in administrative support, document control, records management or a similar role Experience providing administrative or coordination support within a healthcare, research, academic or clinical environmentStrong written and verbal communication skillsExcellent attention to detail and accuracyStrong organisational and time-management skillsThe ability to work effectively as part of a multidisciplinary teamProficiency in Microsoft Word, Excel, Outlook and TeamsThe ability to handle confidential and sensitive information appropriatelyA willingness to learn clinical research processes, GCP requirements and study-specific procedures

Desirable Requirements

Previous experience in clinical trials or clinical research, knowledge of ICH-GCP, or experience with clinical trial systems and documentation would be highly regarded.

Only applicants with full working rights within Australia should apply. Student visa holders are not eligible for this role.Only successful applicants will be contacted. Please no recruitment agencies.

Application will close on 30 September 2026. Due to the overwhelming response, we will only be contacting candidates we wish to interview.

We pay our respects to the Traditional Custodians of the lands on which Melanoma Institute Australia works, and their Elders both past and present, and acknowledge the deep, continuing connection of Aboriginal and Torres Strait Islander peoples to the land, waters, and sky.