Administrator (Japanese Speaking)

PERSOL is one of the largest and fastest-growing HR service providers in the Asia Pacific region and affiliate of PERSOL HOLDINGS Co. Ltd (Japan).

📍 Sydney CBD | Full-Time | Permanent | Hybrid (Japanese-Speaking)

The Corporate Administration Support Officer provides essential administrative and operational support across various corporate functions, with a particular focus on facilitating the administrative tasks of expatriate staff from both Business Development and Corporate teams. Working under the general direction of the Senior Manager -Finance and Administration.

Key Responsibilities

I. General Administrative Operations & Company Vehicle Management

Assisting with the procurement and management of office supplies and stationery, actively monitoring stock levels, and ensuring timely replenishment. Coordinating office equipment maintenance and repairs, and escalating complex issues to the Senior Manager, general facilities management Assisting in the administration and maintenance of office systems and software, providing first-level IT support (eg., initial setup, basic troubleshooting for IT equipment), and coordinatimg effectively with the Japan Head Office IT team and external IT vendors for further support when required. Supporting the general upkeep and tidiness of the office premises and assisting managers with office safety management initiatives. Assisting with meeting arrangements, visitor logistics, and general office operational needs Process and manage various internal approval requests Manage company vehicle lease contracts Liaison with lease companies Vehicle operation management support

II. Expatriate & General Administrative Support

Provide dedicated administrative assistance to all expatriate staff (Business Development and Corporate teams) Expense Claim Support Travel Application & Arrangement Support Entertainment Expense Application & Management Manage general correspondence, including incoming and outgoing mail Greet and assist visitors to expatriate staff, prepare meeting rooms, and coordinate hospitality as required Organize and maintain both physical and digital filing systems for documentation relevant to expatriate activities. Assist with various daily tasks and special projects to support expatriate activities as directed by the Senior Manager - Finance and Administration.

What We're Looking For

Proven experience (1-2 years) in an administrative or office support role, preferably within a corporate environment. Solid understanding and application of basic office procedures and administrative best practices. A foundational understanding of IT systems, including the ability to identify common IT office equipment issues and make informed judgments on when to escalate to external IT support Exceptional organizational skills, a high degree of accuracy, and meticulous attention to detail. Ability to follow instructions accurately and efficiently, and to prioritize tasks under general guidance. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Strong written and verbal communication skills in English. Ability to work effectively and collaboratively within a small team environment, seeking guidance when necessary. Proactive attitude, willingness to learn new tasks, and a strong sense of responsibility. Japanese language skills (business proficiency) are highly desirable due to the nature of supporting expatriate staff and potential liaison with Japanese-speaking partners.

Please note: Only candidates with full Australian working rights will be considered for this position.

How To Apply

Click "APPLY NOW" to register for this role. Please note that due to the high volume of applicants, only shortlisted candidates will be contacted.