Senior Project Management Officer

Company description:

The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society.

Job description:

About Us

The St Vincent de Paul Society is a leading provider of community support services, whose values  it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities.

Your Role

As a Senior Project Management Officer, you'll support the planning and delivery of strategic projects and initiatives across Vinnies' NSW Property Portfolio, working closely with internal stakeholders, the Property team, consultants, and contractors. You'll provide strong project coordination and controls across programmes, milestones, budgets, risks, dependencies, and deliverables, helping to identify issues early and keep work on track. You'll coordinate governance requirements, consultant activities and project documentation and prepare clear project and portfolio reporting to support informed decision-making and timely escalation of issues. You'll also take ownership of defined projects or workstreams where appropriate and help strengthen the way the Property team manages its work by improving the consistency of project processes, templates, systems, and reporting. This role is based in Woolloomooloo with regular travel to the Lewisham office.

Your Responsibility

• Coordinate strategic projects and initiatives across the Property Portfolio, supporting internal stakeholders and project teams, from planning through to delivery and close-out.
• Monitor project programmes, milestones, dependencies and deliverables, identifying delays and emerging risks early.
• Track project budgets, expenditure, commitments and forecasts, identifying and escalating material variances.
• Establish and maintain project controls, including risk, issue, action, decision, approval, change, procurement and milestone registers.
• Prepare clear and concise project, portfolio and governance reporting, including status updates, budgets, risks, upcoming activities and matters requiring decisions.
• Coordinate governance meetings, agendas, papers, dashboards, recommendations and follow-up actions.
• Review project information to identify gaps, inconsistencies, risks and areas requiring further investigation.
• Coordinate consultant procurement and engagement activities and monitor consultant deliverables against agreed scope and programme.
• Build effective relationships across Property, Finance, Procurement, Legal, Governance and Risk, service directorates, consultants and contractors.
• Maintain high-quality project documentation and records, including SharePoint and other approved systems.
• Identify and implement opportunities to improve project management practices, templates, systems, and ways of working across the Property portfolio.

You Will Need

• Relevant tertiary qualifications in project management, property, construction, engineering, architecture, business or a related discipline, or equivalent demonstrated experience.
• Demonstrated experience supporting or managing projects within a property, asset management, construction, or client-side environment.
• Strong knowledge of project management controls and processes across the project lifecycle.
• Experience monitoring programmes, milestones, risks, actions, dependencies, budgets and forecasts.
• Strong analytical, organisational and problem-solving skills, with the ability to manage multiple priorities and identify issues requiring attention..
• Experience preparing project status reports, governance papers and management reporting.
• Confidence working with consultants, contractors and a range of internal stakeholders, including the ability to constructively challenge information when required.
• Strong document management skills and experience with electronic collaboration systems such as SharePoint.
• High-level proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Teams.
• A collaborative approach and a commitment to continuous improvement.

Experience across a property portfolio, development, construction, capital works or client-side project environment will be highly regarded, as will experience coordinating multidisciplinary consultant teams and developing dashboards or consolidated project reporting.

Apply Now

If this sounds like you, don't wait - apply now, we are interviewing applications as we receive them. For any enquiries, please contact ••••@vinnies.org.au

We offer:

• Supportive Team - Join a welcoming, values-driven team with a strong sense of community.
• Boost Your Take-Home Pay - Access up to $15,900 in tax-free benefits for everyday expenses.
• Career Progression - Grow with clear pathways to leadership and internal opportunities.
• Learning & Development - On-demand training to support your professional growth. 
• Wellbeing Support - EAP and wellness services to support your mental and physical well-being. 
• Flexible Work Options - Enjoy hybrid/flexible work arrangements for better work-life balance.
• Inclusive Culture - Thrive in a diverse workplace with active RAP and DIAP programs.
• Leave Benefits - 5 days Sorry Business Leave , Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave to support your personal and professional life.

St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and are committed to engaging a diverse workforce. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages. If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process.

The Society is committed to being a Child Safe organisation, further information can be found in the Society's commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check & Working with Children check. A health / medical assessment may be required for some roles.