Executive Assistant (3 or 4 days per week)

About The opportunity:

As a result of continued growth and expansion, we require a driven and enthusiastic Executive Assistant on a part-time basis (3 or 4 days a week), who can support the Group CEO in delivering outstanding administration support at practice and group level.

This is a great opportunity to utilise your broad administration and organisational acumen in a pivotal role. 

About The role:

The Executive Assistant will report to the Group Chief Executive Officer.  

The role has a broad focus in supporting the planning and execution of the company goals and objectives and ensuring that operations run smoothly, with key responsibilities including: 

• Acting as the point of contact between the executives and internal or external colleagues 

• Assisting in planning and execution of key operational matters 

• Provide corporate secretarial support at the organisational level 

• Organise team communications and plan events, both internally and offsite 

• Supporting the producing of reports and presentations 

• Manage system administration through staff onboarding & offboarding processes 

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business 

• Support the development and maintenance of HR or Marketing/Communications activities, dependant upon the skill set of the individual 

• Making travel arrangements and detailed travel itineraries 

• Managing the reception team and their duties  

• Diary management and scheduling of meetings both internal and external to the organisation 

• Handling correspondence 

The role is well suited to an ambitious individual who thrives on diversity within their role and enjoys working in a progressive and vibrant organisation.

About you:

• Ability to multitask and prioritise tasks

• Excellent time management skills

• Well-developed organisational skills

• Effective oral and written communication skills

• Experience in corporate secretarial matters

• Attention to detail

• Experience in using Xero

• Great verbal and written communication skills

• Strong MS office suite skills – PowerPoint, Excel & Word

• Professional discretion

About Us:

Based in South Melbourne, we are a growing, dynamic and innovative company with 40+ team members who want the best for our clients.

We love technology and always finding a better way to complete our work and service our clients. We’re an advisory focused firm which supports business owners across all their financial services needs including Business Improvement, Financial Advice, Bookkeeping, SMSF and Lending.

What you can expect:

• Challenging and rewarding work

• Diversity of tasks

• Mentoring and financial support for your professional studies

• A growing firm where you can develop and progress your career

• Fun and social working environment

• 10 RDO’s per annum (FTE basis)

• Paid birthday off

We foster a culture of professional growth and ongoing career progression. As a valued member of our team, you will be pushed to achieve both. We encourage continuous development and relevant training and education opportunities for all staff, at all stages of their professional lives. As a growing firm we value the input of all team members and encourage you to speak up, lean in and make a difference in our company.

A career with our firm is a career in a friendly and sociable work environment, within a professional and highly-respected financial services business.