Executive/Personal Assistant to Director

About the role

You'll be the operational glue across multiple companies: managing time ruthlessly, chasing things down, and making sure nothing slips. This role involves owning the MD's calendar, inbox and travel, preparing briefs and agendas, coordinating across several businesses, teams, clients and suppliers, managing financial admin, overseeing inventory and supplies, handling business and personal admin end-to-end, and keeping projects on track.

If you cannot perform at a high level under pressure and you are unable to think outside the box as well as be extremely proactive at rectifying issues before they escalate or have to go to the director, this job isnt for you.

Key responsibilities

• Own the MD's calendar, inbox and travel (Brisbane ↔ interstate)

• Prepare briefs, agendas and follow-ups so he's ready for every meeting

• Coordinate across several businesses, teams, clients and suppliers

• Manage bookkeeping tasks and financial admin in Xero

• Oversee inventory and supplies for the office and all properties the business operates — ordering, stock levels, and keeping every site running

• Handle business and personal admin end-to-end

• Keep projects on track and hold people (including the MD) to deadlines

• Supporting team members when required be the MD's representative when he is not present.

About you

• Exceptional organisational skills — nothing falls through the cracks

• Hands-on Xero experience

• A current driver's licence and your own transport (driving is part of the role)

• Flexibility and responsiveness — you can adapt at short notice, including the occasional out-of-hours matter

• A calm, drama-free, solutions-first attitude

• Discretion and total trustworthiness with sensitive information

• Confident, clear communication and quick to learn new tools

About us

Vast Consulting Group is the hub of a fast-moving group of companies spanning consulting, care services, technology, motorsport and property. Our Managing Director needs a sharp, unflappable right hand to run his world — and keep every business moving.

This is not a diary-and-coffee role. You'll be the operational glue across multiple companies: managing time ruthlessly, chasing things down, and making sure nothing slips.