Property Administration Manager

At Retail Projex, we believe great property management creates stronger-performing assets and lasting value.

Property management isn’t just a service we deliver—it’s the foundation of who we are. As an independent agency dedicated solely to the Australian retail property sector, we’re driven by a hands‑on, proactive approach that delivers meaningful results for our clients.

Our team has successfully managed and leased a wide variety of retail assets, including neighbourhood, sub-regional and large format retail centres.

What sets us apart? A collaborative, team‑first culture, deep market knowledge, and an unshakeable commitment to creating value throughout every stage of the property lifecycle. Many of our client relationships span decades—built on trust, transparency, and consistently strong performance.

If you’re passionate about retail property and looking to join a team that values expertise, integrity, and long‑term partnerships, Retail Projex is the ideal place to grow your career.

The opportunity

 An opportunity has arisen for a full-time Property Administration Manager to join our centre management team. Based on-site at a retail asset in Fairfield, you will work alongside the Centre and Facilities Manager, delivering vital administrative and operational support to ensure the centre operates smoothly and to a high professional standard.

What you’ll be doing:

·        Working with and reporting to the Centre Managers on daily basis 

·        Coordination and collection of tenant sales turnover & commentary

·        Providing administration support to the centre management team

·        Assisting with Arrears management and implementing rent reviews.

·        Preparation of monthly and quarterly reports

·        Coordination of Repairs and Maintenance with support of Centre Manager, including processing invoices, work orders and managing compliance 

·        Management of tenant insurance records

·        Maintain tenant and landlord relationships

·        Managing enquiries from customers, tenants, client, and contractors 

·        Issuing individual monthly rental invoices via email

·        Management of regular recoverable and sundry charges

·        Supporting the oversight in regular marketing activations including monitoring of activation performance, reconciliation of costs and encouraging retailer engagement. This may also include tallying spend & win entries or similar.

·        Assisting the Centre and Facilities Manager with incident responses

Who you are:

·        Real estate license or certificate of registration would be highly regarded

·        Experience within the property sector 

·        Exposure to software platforms (MRI, Cirrus8 or similar) – Desirable

·        Strong financial acumen

·        Intermediate level of MS Office skills (Outlook, Word & Excel) - Essential

·        Strong attention to detail and written communication skills

·        Strong organisational skills and the ability to multitask and prioritise

·        Ability to communicate to the highest standard, being verbal and written

·        Ability to work with minimal supervision

·        Strong Client / Stakeholder management

·        Hold a current NSW Drivers licence      

Why join us?

·       Work in a culture that values personal development and growth

·       Collaborate with senior management and directors—your voice matters here

·       Gain exposure to a diverse portfolio of retail assets across Australia

·       Be part of a diverse team that promotes from within

·       Enjoy 1 paid day off for your birthday each year

·       Employee Assistance Program (EAP)