AO4 Executive Support Officer

Temporary Contract | Brisbane

Your new company 
This is an opportunity to join a large and respected Queensland Government department that provides essential frontline services to communities across the state. You will be joining a professional and fast-paced executive environment, providing high-level support to senior leadership and working closely with stakeholders across the broader organisation.

Your new role 
As the AO4 Executive Support Officer, you will provide high-level confidential executive, administrative and business support to senior executives. You will play an important role in coordinating the daily functions of the executive office, managing competing priorities and ensuring correspondence, meetings, records and administrative processes are delivered efficiently and within required timeframes. Key responsibilities include:

• Providing high-level confidential executive and administrative support to senior executives
• Managing executive diaries, emails, appointments and incoming calls
• Coordinating meetings, workshops, conferences, travel and other events
• Preparing and coordinating correspondence, briefings, reports, presentations, agendas and minutes
• Monitoring and prioritising incoming correspondence to meet departmental and ministerial deadlines
• Liaising professionally with internal and external stakeholders on behalf of senior executives
• Providing secretariat support for meetings and committees, including agendas, minutes and action tracking
• Coordinating records management, filing, reporting and broader administrative processes
• Reviewing administrative systems and identifying opportunities to improve processes and outcomes
• Supporting HR and financial administration requirements within the executive office
• Ensuring appropriate governance, confidentiality and administrative standards are maintained

What you'll need to succeed 

• Previous experience providing executive or high-level administrative support, preferably within a senior executive environment
• Strong diary, inbox and correspondence management skills
• Excellent organisation and the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills
• Confidence liaising with senior executives and a broad range of stakeholders
• Experience coordinating meetings and providing secretariat support
• Strong attention to detail and the ability to handle sensitive and confidential information with discretion
• Sound judgement and an understanding of governance and professional administrative practices

What you'll get in return 

• Above average hourly rate
  
• Central Brisbane Location
  
• 4-month Temporary Contract
  

What you need to do now 
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this role isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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