Administration Officer

Temporary Administration Officer Needed Within WA Health For an Immediate Start

Your new company 
Our State Government client is seeking an experienced Administration Officer to join a WA Health organisation on a temporary full-time basis on an initial 8-week contract with possibility of extension. This role will provide high-quality administrative, corporate and project support across a busy team. We are seeking someone who can confidently manage competing priorities, work autonomously and provide professional support to a range of internal and external stakeholders.
Previous WA Government experience is highly regarded, along with experience using HPE Content Manager, TRIM or similar electronic document and records management systems.

Your new role 

• Providing timely and professional administrative and corporate support to the team.
  
• Preparing high-quality correspondence, reports and other documentation.
  
• Creating, maintaining and administering databases, spreadsheets and registers.
  
• Preparing purchase orders and assisting with the timely processing and payment of accounts.
  
• Providing meeting and executive support, including minute taking and maintaining appropriate records.
  
• Supporting general records and document management requirements.
  
• Assisting with office protocols and general day-to-day administrative requirements.
  
• Coordinating travel and associated administrative arrangements.
  
• Providing administrative support relating to asset management.
  
• Assisting with event planning and coordination.
  
• Undertaking research and providing administrative support to reviews and projects as required.
  
• Supporting the development and implementation of relevant policies and procedures.
  
• Contributing to operational planning and continuous improvement activities.
  
• Building and maintaining effective relationships with internal and external stakeholders.
  
• Liaising with relevant government and non-government organisations when required.
  
• Undertaking other administrative duties as required
  

What you'll need to succeed 

• Considerable experience within an administration and/or corporate support environment.
  
• Strong written communication skills and the ability to prepare professional correspondence and documentation.
  
• Excellent organisational and time-management skills, with the ability to manage multiple competing priorities and deadlines.
  
• The ability to work independently, show initiative and take ownership of tasks with minimal supervision.
  
• Strong interpersonal and stakeholder engagement skills.
  
• Confidence liaising with stakeholders at varying levels, both internally and externally.
  
• Strong attention to detail and a commitment to maintaining accurate records.
  
• Ability to undertake basic research, analyse information and support team decision-making.
  
• Ability to work collaboratively as part of a team while managing your own workload.
  
• Strong Microsoft Office skills and the ability to quickly learn new systems and processes.
  
• Previous WA Government experience.
  
• Previous experience within WA Health or a related public-sector environment.
  
• Experience using HPE Content Manager, TRIM or a comparable electronic document and records management system.
  
• Experience supporting purchase orders, invoices and other financial administration processes.
  
• Previous exposure to meeting coordination, minute taking, registers and formal government correspondence.
  

What you'll get in return 

• Full time hours
  
• Competitive hourly rate
  
• Close to public transport links
  
• State Government opportunity
  

What you need to do now 
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
#3027101