Administrative Assistant

O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant. We require a  self-motivated team member with office administration experience who is reliable and able to work within a team and independently. 

ABOUT THE ROLE... 

This role is a critical support function for our business and its customers.  You will be working with our owners and team members, contributing towards delivering a great overall customer experience.

The successful team member will be responsible for the following but not limited to:

• The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom
• General administration duties including production of documents, data entry & general filing
• Work closely with directors and operation managers
• Providing administrative assistance to key internal staff when required
• Liaise with site staff, suppliers, subcontractors & local authorities
• Update & maintain CRM and various registers 
• Attend & process requests for work order and quotes
• Scheduling jobs and managing workflow schedules
• Assist in preparation of invoices & quotations
• Creation of Purchase Orders to suppliers and subcontractors
• Assist/organise materials for projects including deliveries
• Assist & maintain stock management including stock takes 
• Processing of some Accounts Payable/Accounts Receivable duties

ABOUT YOU... 

To be successful in this role you will have the following skills and attributes:

• A professional phone manner with excellent communication skills
• Ability to work efficiently & multi-task under pressure
• Have exceptional organisational skills
• Have a strong customer service focus
• Attention to detail & a positive "can do" attitude
• Ability to work as a team player and independently
• Ability to forward-think and show initiative
• Ability to pick up new skills quickly and maintain accurate information
• Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively
• Computer skills including use of Microsoft Programs and Google Apps (preferred)
• Experience with Simpro software (an advantage)
• Experience with Xero (an advantage)
• Knowledge of the electrical industry (an advantage)

The position is full time (Monday to Friday) This is a terrific opportunity to work with a close-knit team. 

If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you.

Apply Now!